Godwin Heights Band

The Godwin Heights Band

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BYLAWS OF THE GODWIN HEIGHTS BAND ASSOCIATION

Wyoming, Michigan

Adopted July 28, 2003

 

ARTICLE I – NAME

 

The name of the organization shall be the Godwin Heights Band Association, Wyoming, Michigan.

 

ARTICLE II – VISION STATEMENT

 

Empowering our children for the future through music, to build character, work ethic, and teamwork to perform quality music and to provide a range of educational experiences.

 

ARTICLE III – PURPOSE

 

  1. To support the Band Directors.

 

  1. To promote the band program at the High School and Middle School levels through:

 

    1. Public awareness

 

    1. Financial support

 

    1. Volunteerism

 

ARTICLE IV – BASIC POLICIES

 

The following are the basic policies of the Godwin Heights Band Association:

 

  1. This organization shall be non-commercial, non-sectarian, and non-partisan.

 

  1. The name of this organization or the names of any members in their official capacities shall not be used to endorse or promote a commercial concern or in connection with any partisan interest or for any purpose not appropriately related to the promotion of the objects of the organization.

 

  1. This organization shall not – directly or indirectly – participate or intervene in any political campaign on behalf of, or in opposition to; any candidate for public office, or devote more than an insubstantial part of its activities to attempting to influence legislation by propaganda or otherwise.

 

 

 

 

  1. No part of the net earnings of the organization shall inure to the benefit of, or be distributed to its members, directors, trustees, officers or other private persons except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distribution in furtherance of the purpose set forth in Article II hereof.

  2. In the event that the Godwin Heights Band Association were to dissolve, any money in the treasury would be transferred to the Band Director(s) Activity Fund in the school’s account with the stipulation that all budgeted line items be paid out before any discretionary spending.

 

ARTICLE V – MEMBERSHIP

 

  1. Membership in the Godwin Heights Band Association shall be available to any

interested person without regard to race, creed, gender, disability, age, cultural/ethnic diversity, religion, or national origin, who is willing to uphold the purposes and policies listed.

 

  1. All students in the Godwin Heights band program are voting members of the Godwin Heights Band Association.

 

  1. All adults who reside in the Godwin Heights School District, all Godwin Heights School District alumni, and all adults affiliated with a member of the Godwin Heights Band Program are eligible for voting membership by completing a registration form.  No dues are required for this membership.

 

  1. The membership year shall last from the first day of August through the last day of July the following year.

 

  1. Privileges of holding office, serving as chairperson of standing or special committees or serving on committees shall be reserved for members who have students currently in the band program.

 

ARTICLE VI – OFFICERS AND THEIR ELECTION

 

Section 1.

  1. Each officer shall be a registered member of the Godwin Heights Band Association.

 

Section 2.

  1. The officers of this organization shall be president, vice president, secretary and treasurer.

 

  1. Officers shall be elected annually in the month of May.  However, if there is but one nominee for any office, upon motion from the floor, the election may be by voice vote.

 

  1. Officers shall assume their official duties on the first day of July and shall serve the term of one year and shall remain in office until their successor assumes office.

 

Addendum:  For the first term of office only the elected officers shall serve from

                                March 2003 until the last day of July 2004.

 

  1. A person shall not serve more than two consecutive terms in the same office, unless no other candidates are willing to serve.

 

  1. The Executive Board will declare a vacancy in any elected position if such officer is (1) absent for three consecutive meetings or (2) resigns during the term in office.

 

  1. A vacancy occurring in any office shall be filled for the rest of the term by a person elected by a majority vote of the remaining members of the General Membership with notice of such election having been given.  In case a vacancy occurs in the office of president, the vice president shall serve notice of the election.  When a chairmanship becomes vacant, new volunteers will be named.

 

  1. The resignation from an office must be in writing.

 

Section 3.

  1. In March of each year, the President shall appoint a Nomination Committee consisting of two members of the Godwin Heights Band Association and the Band Director.

 

  1. The Nomination Committee shall nominate one candidate for each office, (president, vice president, treasurer, secretary) to be filled and report its nominees at the regular meeting in April.

 

  1. Following the report of the nomination committee, an opportunity shall be given for nominations from the floor.

 

  1. Only those who have signified their consent to serve shall be nominated for or elected to such office.

 

  1. All registered members of the Godwin Heights Band Association are eligible to vote.

 

ARTICLE VII – DUTITES OF THE OFFICERS

 

Section 1.         The President shall;

  1. Prepare the agendas for and preside at all meetings of the Association and Executive Board.

 

  1. Be a member ex-officio of all committees except nominating and auditing committees.

 

  1. Perform such other duties as may be prescribed in these Bylaws or assigned him/her by the organization or by the Executive Board.

 

  1. Coordinate the work of officers and committees, in order that objectives may be promoted.

 

  1. Attend appropriate meetings called by the organization or arrange for his/her duty elected alternate to attend.

 

Section 2.         The Vice President shall:

  1. Act as an aide to the President and perform the duties of the President in the absence or disability of that officer to act.

 

  1. Perform such duties as may be prescribed in these Bylaws or assigned him/her by the organization or by the Executive Board.

 

  1. May co-sign checks with the Treasurer.

 

Section 3.         The Secretary shall:

  1. Keep an accurate record of all meetings of the organization and of the Executive Board.

 

  1. Conduct the official correspondence of the Godwin Heights Band Association as well as any other correspondence delegated to him/her.

 

  1. Keep a correct list of the entire membership.

 

  1. Present accurate record at every meeting of the organization and at other times when requested by the Executive Board.

 

  1. Publicize meeting dates, times and locations in written form, this will include e-mails to members who have registered e-mail addresses.

 

  1. May co-sign checks with the Treasurer.

 

Section 4.         The Treasurer shall:

  1. Keep a full and accurate account of receipts and expenditures.

 

  1. Have checks signed by two persons, the Treasurer and either the Secretary or the Vice President.

 

  1. Make disbursements as authorized by the organization or the Executive Board.

 

  1. With the concurrence of at least one other member of the Executive Board, make disbursements up to $100 without a general membership vote.  Such transactions must be reported as information items at the next regularly scheduled meeting of the Godwin Heights Band Association.  In the event that Board Members are related a trustee will be named to co-sign checks.  The trustee will be elected by vote of the general membership.

 

  1. Present a financial statement at every meeting of the organization and at other times when requested by the Executive Board.

 

  1. Prepare a fiscal year budget to the Executive Board no later than that of the regular September meeting.

 

Section 5.         The treasurer’s accounts shall be examined annually by an auditing committee of not less than three members and not more than 5 members, who, satisfied that the treasurer’s annual report is accurate, shall sign a statement of that fact at the end of the report.  The executive board shall solicit volunteers during the April member meeting and the audit shall be completed before the last day of July.  No member of the executive board shall sit on the auditing committee.  A relative of the Treasurer is not eligible to participate in the auditing committee.

 

Section 6.         The officers shall:

  1. Perform the duties prescribed in the parliamentary authority in addition to those outlined in these Bylaws and standing rules.

 

  1. Answer correspondence promptly and keep complete correspondence files.

 

  1. Deliver to their successor all official material no later than ten days following the expiration of their term of office.

 

  1. Successors shall attend the July Executive Board meeting where officers shall ensure a smooth transition.

 

  1. Make available to the school and any member of the general membership group all meeting minutes of the executive board.

 

ARTICLE VIII – EXECUTIVE BOARD AND GENERAL MEMBERSHIP GROUP

 

Section 1.         The executive board shall consist of the officers (president, vice president, treasurer, secretary, and band directors in ex-officio capacity).

 

Section 2.         The duties of the executive board shall be:

  1. To transact necessary business of the organization.

 

  1. To register the signature of the Treasurer, Secretary, Vice President and Trustee if appointed for all accounts at the bank.

 

  1. To create standing committees, approve their work plans, and to present a report at the regular meeting of the organization.

 

  1. To discuss allocation of funds.

 

  1. To prepare and submit to the organization for approval a budget for the fiscal year.

 

  1. To approve routine bills within the limits of the budget.

 

Section 3.         The general membership shall consist of these four members plus all other registered members present at each meeting.  These persons have the privilege of making motions and voting.

 

Section 4.         Regular meeting of the general membership shall be held monthly during the school year.  The president may call special meetings of the general membership.

 

ARTICLE IX – MEETINGS

 

Section 1.         Regular meetings of the organization shall be held monthly during the school year unless otherwise provided by the organization or the executive board.  One week notice shall be given of change of days.

 

Section 2.         The executive board may call special meetings of the Executive Board, two days notice being given.

 

Section 3.         A simple majority of those voting members present shall constitute a quorum for the transaction of business in any meeting of this organization.

 

Section 4.         Request for by-law changes must be made in writing and will be discussed for a minimum of 2 consecutive membership meetings.  Recommendations come to a vote will require 30 days written notice to all members that a vote will occur.

 

ARTICLE X – COMMITTEES

 

Section 1.         The executive board may create committees it may deem necessary to promote the objects and carry on the work of the organization.

 

Section 2.         The chairpersons of all committees shall present plans of work to the executive board and no committee work shall be undertaken without the approval of the executive board.

 

Section 3.         Special committees may be formed by the authorization of the organization by formal resolution; by action of the executive board or by the president.  The president with the approval of the executive board shall appoint the chairperson and the members.

 

Section 4.         The president shall be a member ex-officio of all committees except the nominating and auditing committee.

 

ARTICLE XI – FISCAL YEAR

 

The fiscal year of the Godwin Heights Band Association shall be from August 1 and end on the following July 31.

 

ARTICLE XII – PARLIMENTARY AUTHORITY

 

The rules contained in the current edition of Robert’s Rules of Order shall govern the Godwin Heights Band Association in all cases in which they are applicable and in which they are not in conflict with these Bylaws.

 

ARTICLE XIII – AMENDMENTS

 

Section 1.         The affirmative vote of a majority of the active membership present at any announced meeting shall be required to amend these Bylaws.

 

Section 2.         A committee may be appointed to submit a revised set of Bylaws as a substitute for the existing Bylaws only by majority of the active membership present at any announced meeting, or by two-thirds (2/3) vote of the executive board.  The requirements for adoption of a revised set of Bylaws shall be the same as in the case of an amendment.

 

 

 

 

 

 

 

 

 

 

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